After a certain project is approved for implementation, the commitments are finalised and all team members also know what they would be doing (Right) then arrange for a Rite (function/meeting) where all can re- commit (Write).
Before finalizing the date of the rite, ask everyone to send their version of understanding about tasks in writing and agree with them on the drafts sent by them. Once agreed, it is a good idea to prepare a presentation including roles and responsibilities of each member as a separate slide or on a single sheet of paper. Once all this is prepared, choose a date for the get together. At that occasion let everyone present her own slide and others to get known to it and to clarify their supporting roles.
When this activity is finished circulate a summary sheet where each member’s name appears with the explanation about their tasks, relationship to other team members and also deadlines for different submissions. Get that sheet signed by every one!
Post this summary sheet on project information board. This board should not be locked in the room of project manager but should be available to all team members preferably staying with knowledge manager for updating whenever required.
Reference: Project Management Anchor the Success
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