It is expected that all team members might have gone
through the project documents before the commitment meeting was held. However
the project document approved by the sponsor is generally not very
understandable by the individual team members.
Therefore it is highly recommended to have
implementation procedures simplified and made usable by the team members. The
most important issue in most of the cases is the lack of information about
different procedures towards acquisition of necessary resources to perform
certain activities.
Not many people will go for reading the thick
procurement manuals but would instead leave it to time when they’ll need any
such activity. In order to overcome the delays caused by misunderstandings or
lack of knowledge about different procedures a simplified document could be
prepared and circulated.
A very feasible option could be to have one person
hired exclusively for knowledge management who keep the updated records of
different project activities at any time and also find and provide solutions to
those who ask for them. This needs someone committed and trained, and it cannot
be delegated to just anyone from the team busy in other activities.
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